Job Description

We are seeking a detail-oriented and proactive Facilities Manager to lead the day-to-day facility operations of our Houston office while also providing oversight for all company facilities across various regional locations. The Facility Manager will oversee the maintenance, operation, and upkeep of groups of buildings to ensure they function efficiently and safely. This individual will serve as the face of our Houston office, sitting at the front office, coordinating security and access management, supporting leadership administratively, and ensuring a safe, functional, and welcoming workplace environment. The ideal candidate has strong project management skills, facility operations experience, and the ability to balance strategic oversight with hands-on execution.

This is a full-time, in-office position based in Houston.

Responsibilities:

Local Office Responsibilities (Houston):

• Oversee day-to-day facility operations of the Houston office, including workspace organization, supplies, equipment maintenance, and vendor coordination.
• Sit at the front office desk and act as the first point of contact for visitors, deliveries, and employee support.
• Monitor and maintain local facilities security, including key card systems, visitor protocols, and emergency preparedness procedures.
• Coordinate and address on-site repairs, routine building maintenance, handle repairs as they arise, plan for preventative maintenance, and liaise with property management as needed.
• Ensure all the facilities (local and regional) comply with relevant regulations, safety standards, and building codes.
• Provide administrative support to local and visiting executives, including calendar coordination, meeting setup, and document handling.
• Support employee onboarding/offboarding in coordination with HR (e.g., workspace setup, badge access, and equipment logistics).

Regional Oversight Responsibilities:

• Manage and support operational consistency across all company facilities in various regional locations.
• Serve as a point of contact for local site leads or operations teams regarding facility-related issues, safety standards, and improvements.
• Coordinate facility projects such as office moves, space planning, and construction in collaboration with external vendors and internal stakeholders.
• Track facility-related budgets, contracts, and service agreements across locations.

Project Management:

• Create and manage schedules for maintenance tasks, coordinate with contractors, and ensure budgets are followed.
• Lead and manage cross-functional projects related to workplace improvements, renovations, and vendor transitions.
• Develop and maintain project timelines, vendor coordination, and report to leadership.
• Develop and manage budgets for maintenance, repairs, and other facility-related expenses, aiming to minimize costs while maintaining quality.

  Qualifications:

•  5+ years of experience in manufacturing and assembly facilities management, office administration, or related roles (multi-site experience and Oil Field Service experience strongly preferred).
• Strong project management skills; PMP certification a plus but not required.
• Excellent organizational, communication, and interpersonal skills.
• Experience working with security systems, building infrastructure, and facilities vendors.
• Proficiency in Microsoft Office Suite and tools such as Slack, Zoom, or project management software 
• Proven track record of managing daily office operations, including procurement of office supplies, coordinating with vendors, overseeing equipment maintenance, and managing office budgets.
• Self-starter with a problem-solving mindset, capable of managing multiple responsibilities with limited supervision.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Ability to lift up to 50 pounds, navigate office environments, and respond to facilities needs in real time.
• Ability to travel 25% of time to support other regional facilities as needed.

Physical Demands and Work Environment

Physical Demands: This job is a mostly sedentary role; however, moderate physical activity is occasionally required to stand, walk, sit, reach, carry, pull, lift, or otherwise move objects up to 50 pounds. Employees are required to have specific vision abilities which include close and distant vision, peripheral vision, color vision, depth perception, and the ability to adjust focus. Employees are also required to talk and listen.

Work Environment: This job operates in a professional office/field/shop environment. The noise level is moderate and in a well-lit area. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets, and fax machines.

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